COVID-19 SAFETY PLAN - GUIDELINES AND AGREEMENT

The health and safety of all individuals in the event is a priority. 

 

Modifications and new procedures are in place to reduce the risks to all individuals involved with the event and provide a safe return to racing.  Fortunately, case studies have shown that the risk of COVID-19 transmission at an outdoor sporting event is very low.  Regardless, the event has developed strong COVID-19 safety guidelines and operating principles in alignment with sport/industry standards, provincial health recommendations, and other events that have safely relaunched.  The COVID-19 Guidelines for the event include the following measures/mitigations:

1. EDUCATION

 

  • COVID-19 Safety Guidelines available on event website, point of registration, volunteer manual

  • Extensive advanced COVID-19 education of participants and volunteers

  • Updates are issued in participant newsletters and social media

  • A COVID Safety Officer with extensive event experience is appointed for the event

 

2. SCREENING AND CONTACT TRACING

 

  • Participants, staff and volunteers will require COVID-19 Vaccine confirmation to participate

  • All athletes, staff and volunteers will complete the screening questionnaire

  • Participants agree to follow the COVID-19 Guidelines via waiver during the registration process

  • All participants, staff and volunteers are electronically registered for contact tracing and available immediately via phone/text/e-mail in the case immediate contact is required

  • Participants are also tracked for the duration of the event with a personal timing chip allowing the Event Organizers to track their location at all times.

 

3. DENSITY REDUCTION / DISTANCING

 

  • All venues will now be located outdoors for maximum ventilation

  • Decreased participation numbers

  • Race Check-in/Bib pick-up times have been expanded to allow ample time and space

  • Event infrastructure will allow for more spacing, one-way traffic flows (ie. tents, porta-potties)

  • More space will be available in the Start Area (with increased space and rolling starts)

  • More space will be available in the Finish Area – participants will be asked to exit immediately

  • Award Ceremonies will not take place in person

  • Participant Gear Check will not be available

  • No organized social activities will take place on site

4. ENHANCED HYGIENE

 

  • Face masks are recommended for all venues outside of competition

  • Masks will be available onsite and in the starting area for participants, volunteers, and staff

  • Self-serve sanitizing stations have been added

  • Hand washing stations have been added

  • Surfaces will be continuously cleaned and sanitized

  • Staff and volunteers will be provided masks and gloves to be used while in athlete-facing areas

  • Touchpoints have been reduced or removed at aid stations and other activities between participants, staff and volunteers

  • Equipment can not be shared between participants

 

5. PARTICIPANT SELF-RELIANCE

 

  • Participants are encouraged to carry hydration and nutrition for the race

  • Post race food will include pre-packaged/prepared foods that do not require preparation

  • No gear check will be available

  • Participants will be responsible for their own body marking

 

 

COVID-19 SAFETY AGREEMENT FOR PARTICIPANTS, STAFF AND VOLUNTEERS

 

Participants, Staff and Volunteers agree to:

 

  1. To comply with the event COVID-19 Guidelines.

  2. That I must be fully vaccinated to participate

  3. To comply with all rules and regulations of the Event, and all laws, rules, regulations, policies and guidelines issued by relevant Public Health Authorities concerning matters of health and safety and specifically as they relate to COVID-19.

  4. That when I attend the event, I do not have COVID-19 or any symptoms of COVID-19.

  5. To provide my contact details in order to be contacted in the case of COVID-19 to assist with the contact tracing of the virus.

  6. That if I contract COVID-19 as a result of attending the event, I am not entitled to any compensation and release the organizers and volunteers of any liability.

  7. To symptom screening checks and will let the Organizers know if I have experienced any of the symptoms in the last 14 days.

  8. To bring my own equipment, water bottles and hand sanitizer;

  9. To avoid physical contact with others, including shaking hands, high fives, etc.;

  10. To leave the venue as quickly as possible after I finish.

  11. To sanitize my hands upon entering and exiting the venue with soap or sanitizer.

  12. To continue to follow social distancing protocols of staying at least 2 meters away from others.

  13. To not share any equipment during the event.

  14. That continued abuse of the policies and/or guidelines may result in disqualification, removal, or suspension from the event.

  15. That there are risks associated with attending the event venue and/or participating in race activities.

  16. To review the COVID-19 Screening Checklist before each time I attend the event.  I confirm that my answers to all the questions in the Screening Checklist are “NO”.  If any answers are “YES”, I confirm that I will not attend the event.

 

 

COVID-19 SCREENING CHECKLIST

 

1. Do you have any of the below symptoms:

  • Fever

  • Cough

  • Shortness of Breath / Difficulty Breathing

  • Sore throat

  • Chills

  • Painful swallowing

  • Runny Nose / Nasal Congestion

  • Feeling unwell / Fatigued

  • Nausea / Vomiting / Diarrhea

  • Unexplained loss of appetite

  • Loss of sense of taste or smell

  • Muscle/ Joint aches

  • Headache

  • Conjunctivitis

 

2. Have you, or anyone in your household, travelled in the last 14 days outside of Canada to a country or region that is currently restricted for travel by the Government of Canada?

 

3. Have you or your children attending the program had close unprotected* contact (face-to-face contact within 2 metres/6 feet) with someone who is ill with cough and/or fever?

 

4. Have you or anyone in your household been in close unprotected contact in the last 14 days with someone who is being investigated or confirmed to have a case of COVID-19?

 

 

EVENT OUTBREAK PLAN

 

1. Roles and Responsibilities

 

  • COVID-19 Safety Director (Appointed by Event Organizer):

- Communicates with event Medical Director and Race Director when a potential outbreak is identified. Has authority to modify, restrict, postpone or cancel activities when indicated

- Stays abreast of news related to COVID-19, new government regulations, Triathlon BC bulletins; assists in development of the event COVID-19 Guidelines, and provides education and enforcement as indicated

 

  • Event Staff, Volunteers

- Informs COVID-19 Safety Director if a participant or volunteer reports symptoms of COVID-19

 

2. Actions

 

  • In the event that any participant or volunteer reports they are suspected or confirmed to have COVID-19, the Safety Director will notify the event Medical Director

 

  • The COVID-19 Safety Director will advise individual(s) to:

- Use the BC COVID-19 Self-Assessment Tool to determine if further assessment or testing is needed

- Self-isolate

- Monitor symptoms and keep a line of communication open

 

  • The COVID-19 Safety Director and Medical Director will immediately report and discuss the suspected outbreak with the Island Health Medical Health Officer to determine next steps that could include event modification or cancellation (if outbreak is discovered before or during the event)

 

  • Should a medical health officer contact the event, the COVID-19 Safety Director and Medical Director, staff, and volunteers will assist in the contact tracing