COVID-19 SAFETY PLAN - GUIDELINES AND AGREEMENT

 

The health and safety of all individuals in the event is a priority.

 

Although the transmission of COVID-19 is extremely rare in outdoor endurance sporting events, significant modifications to activities are in place in order to reduce the risks to all individuals involved with the event.  The event has appointed a COVID-19 Safety Director who will work with the event Medical Director and ensure that COVID-19 Guidelines for the event are implemented. The event has developed COVID-19 Guidelines and operating principles in alignment with sport/industry standards and provincial health recommendations.  The COVID-19 Guidelines include the following measures/mitigations:

 

1. Education

  • Extensive advanced COVID-19 education of participants and volunteers

  • Participants agree to COVID-19 Guidelines at the time of registration

  • Athlete Briefings closer to the event – all performed electronically

  • Volunteer Briefings closer to the event – all performed electronically

 

2. Screening and Contact Tracing

  • Participants will require Vaccine confirmation or Negative COVID test

  • Health Screening of participants upon arrival at check-in

  • Contact Tracing is excellent with detailed contact info gathered from each participant including the ability to text, call or e-mail each participant immediately.

  • Participants are also tracked for the duration of the event with a personal timing chip allowing the Event Organizers to track their location at all times.

 

3. Personal Hygiene

  • Masks – Participants will wear at all times when not racing

  • Sanitizer – Participants will bring their own sanitizer to the event

 

4. Environmental Hygiene / Reduced Touchpoints

  • All venues will be located outdoors (no indoor gatherings)

  • Sanitizing stations will be available

  • All volunteers and staff will be required to wear appropriate PPE

  • Aid Stations will be set up to encourage participants to be self-serve

  • Post Race Food will be limited, and in easily transportable packaging to take away

  • Equipment can not be shared between participants

 

5. Distancing / Physical Modifications

  • The size of the event/number of participants has been significantly reduced

  • All mass gathering activities have been eliminated and participants will be separated by a minimum of 2 metres

  • Spectators are being discouraged to attend

  • Check in period will be extended to 2 full days to allow ample time and space

  • The Race Start is a rolling starting over a longer period of time allowing ample distancing

  • Participants will maintain a minimum 3m distance throughout the race

  • The Race Finish will have increased space to avoid congestion, and no gathering will occur

  • Presentation and Awards Ceremony will be held virtually, no onsite awards presented

  • The social functions and entertainment have been removed from the event

 

6. Participant Self-Reliance

  • Participants are encouraged to bring their own hydration and nutrition for the race

  • Participants will have the opportunities to self-serve in certain scenarios (food, water, etc)

  • Participants will be responsible for their own body marking

  • No gear check will be available

 

7. Participant Agreement

All participants, organizers, staff, volunteers, contractors, sponsors and any other parties associated to the event will agree:

 

  1. To comply with the event COVID-19 Guidelines.

  2. To comply with all rules and regulations of the Event, and all laws, rules, regulations, policies and guidelines issued by relevant Public Health Authorities concerning matters of health and safety and specifically as they relate to COVID-19.

  3. That when I attend the event, I do not have COVID-19 or any symptoms of COVID-19.

  4. To provide my contact details in order to be contacted in the case of COVID-19 to assist with the contact tracing of the virus.

  5. That if I contract COVID-19 as a result of attending the event, I am not entitled to any compensation and release the organizers and volunteers of any liability.

  6. To symptom screening checks and will let the Organizers know if I have experienced any of the symptoms in the last 14 days.

  7. To bring my own equipment, water bottles and hand sanitizer;

  8. To avoid physical contact with others, including shaking hands, high fives, etc.;

  9. To leave the venue as quickly as possible after I finish.

  10. To sanitize my hands upon entering and exiting the venue with soap or sanitizer.

  11. To continue to follow social distancing protocols of staying at least 2 meters away from others.

  12. To not share any equipment during the event.

  13. That abuse of the policies and/or guidelines may result in disqualification or suspension from the event.

  14. That there are risks associated with attending the event venue and/or participating in race activities.

  15. To review the COVID-19 Screening Checklist before each time I attend the event.  I confirm that my answers to all the questions in the Screening Checklist are “NO”.  If any answers are “YES”, I confirm that I will not attend the event.

 

COVID-19 Screening Checklist

 

1. Do you have any of the below symptoms:

  • Fever

  • Cough

  • Shortness of Breath / Difficulty Breathing

  • Sore throat

  • Chills

  • Painful swallowing

  • Runny Nose / Nasal Congestion

  • Feeling unwell / Fatigued

  • Nausea / Vomiting / Diarrhea

  • Unexplained loss of appetite

  • Loss of sense of taste or smell

  • Muscle/ Joint aches

  • Headache

  • Conjunctivitis

 

2. Have you, or anyone in your household, travelled outside of Canada in the last 14 days?

 

3. Have you or your children attending the program had close unprotected* contact (face-to-face contact within 2 metres/6 feet) with someone who is ill with cough and/or fever?

 

4. Have you or anyone in your household been in close unprotected contact in the last 14 days with someone who is being investigated or confirmed to have a case of COVID-19?

 

 

Event Outbreak Plan:

 

1. Roles and Responsibilities

 

  • COVID-19 Safety Director (Appointed by Event Organizer):

              - Communicates with event Medical Director and Race Director when a potential outbreak is identified. Has authority to modify,          restrict, postpone or cancel activities when indicated

              - Stays abreast of news related to COVID-19, new government regulations, Triathlon BC bulletins; assists in development of the event COVID-19 Guidelines, and provides education and enforcement as indicated

 

  • Event Staff, Volunteers

             - Informs COVID-19 Safety Director if a participant or volunteer reports symptoms of COVID-19

 

 

2. Actions

 

  • In the event that any participant or volunteer reports they are suspected or confirmed to have COVID-19, the Safety Director will notify the event Medical Director

 

  • The COVID-19 Safety Director will advise individual(s) to:

          - Use the BC COVID-19 Self-Assessment Tool to determine if further assessment or testing is needed

          - Self-isolate

          - Monitor symptoms and keep a line of communication open

 

  • The COVID-19 Safety Director and Medical Director will immediately report and discuss the suspected outbreak with the Island Health Medical Health Officer to determine next steps that could include event modification or cancellation (if outbreak is discovered before or during the event)

 

  • Should a medical health officer contact the event, the COVID-19 Safety Director and Medical Director, staff, and volunteers will assist in the contact tracing